Choosing Keyword(s)

The Keyword(s) field will accept a single word or list of words separated by spaces as in the example shown below:

     fireworks ban july 4

The following Keyword(s) queries will search based on:

Any Words:  Results include any of the listed Keyword(s) in any order.

Exact Phrase:  Results include only the exact phrase shown in the Keyword(s).

 File Number

The File Number field will accept a City Clerk File Number. The File Number must be entered in the correct format, consisting of a three-letter prefix, space, four-digit year, dash, and four-digit file number, with the exception for Ordinances.

Prefix

File Number Format

Example

CPR (Corporate)

CPR yyyy-####

CPR 2007-0001

FIN (Financial)

FIN yyyy-####

FIN 2007-0001

LGL (Legal)

LGL yyyy-####

LGL 2007-0001

OPR (Operations)

OPR yyyy-####

OPR 2007-0001

ORD (Ordinances)

ORD A##### or ORD C#####

ORD A00001 or ORD C34001

PLN (Planning)

PLN yyyy-####

PLN 2007-0001

PRO (Projects)

PRO yyyy-####

PRO 2007-0001

RES (Resolutions)

RES yyyy-####

RES 2007-0001

Document Type

Document Types are the categories of City Clerk files. Below is a brief explanation of each Document Type:

CPR:

Agendas/Packets:

City Council meeting Agendas/Packets.

Correspondence:

General correspondence that does not fit within one of the other categories within this listing.

Docs Submitted to Council:

Documents submitted to City Council that do not fit within one of the other categories within this listing.

Gazette:

The City of Spokane official newspaper for the publication of City-related business. The Official Gazette  is published every Wednesday.

Minutes:

Meeting minutes for City Council and the five standing committees:  Finance; Neighborhoods; Planning, Community & Economic Development; Public Safety; and Public Works.

Reports:

Regular reports of pending claims and payments; pending payroll and payment; investment reports; and miscellaneous reports placed on file.

Sign-up Sheets:

Sign-up Sheets for addressing City Council at a meeting. Sign-up Sheets pertaining to an Agenda item are placed in that specific file rather than this generic category.

Special Meeting Notices:

Notices issued to notify the media and public of City Council meetings held outside the regularly scheduled meeting time.

FIN:

Airports Budget:

Adopted Airports Budgets.

City Budget:

Adopted City Budgets.

LGL:

Appeals:

All appeals on file. Generally, an appeal to City Council of a Hearing Examiner decision.

Elections:

Information regarding municipal elections. Includes sample ballots and certifications.

Initiative Petitions/Referendums:

Initiative Petitions/Referendums filed and subsequent City Council action.

Mayor/Council Files:

Information gathered regarding each Mayoral and City Council position. Contains oath of office, board appointments, etc.

Opinions/Directives:

Generally, legal opinions and legal/management directives, including signature authorities.

Policy & Procedure:

City policies and procedures and Mayoral executive orders.

Retirement Election:

Annual Spokane Employees' Retirement System election of a member to the Board of Administration.

OPR:

Agenda Contracts:

Contracts requiring City Council action.

Allocation Contracts:

Contracts generated by a prior City Council action approving funding to be disbursed among several organizations.

Interlocal - Agenda:

Contracts with other governmental entities requiring City Council action.

Interlocal - Minor:

Contracts with other governmental entities in which the net expense/revenue falls under a legally-mandated amount not requiring City Council action.

Lease - Agenda:

Property leases requiring City Council action.

Lease - Minor:

Property leases in which the net expense/revenue falls under a legally-mandated amount not requiring City Council action.

Minor Contracts:

Contracts in which the net expense/revenue falls under a legally-mandated amount not requiring City Council action.

Parks Agenda Contracts:

Contracts requiring Park Board action.

Real Estate:

Real Estate documents that are retained permanently. This includes Historic Preservation documents, Purchase & Sale Agreements, Deeds, Easements, etc.

ORD:

Ordinances:

All Ordinances.

PLN:

Annexations:

Annexation master files. May not contain related Ordinances and Resolutions.

Plats:

General description of plat. Does not contain actual plat, hard copy of which is on file.

PRO:

Comp Plans:

Comprehensive plans such as:  Sewer Program, Shorelines Master Plan, Stormwater Management Plan, Street Program, Water Program.

ENG/LID Projects:

Engineering Projects.

Street Actions:

Older Street Vacation files. Newer street vacation files are retained in the Ordinance and Resolution files.

RES:

Resolutions:

All Resolutions.