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Document Type
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Document Types are the
categories of City Clerk files. Below is a brief explanation of
Document Types:
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CPR:
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Agendas/Packets:
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City Council meeting
Agendas/Packets.
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City Council Minutes:
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Meeting minutes for City Council
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Correspondence:
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General correspondence that
does not fit within one of the other categories within this listing.
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Docs Submitted to Council:
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Documents submitted to City
Council that do not fit within one of the other categories within this
listing.
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Gazette:
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The City of Spokane official
newspaper for the publication of City-related business. The
Official
Gazette
is published every Wednesday.
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Minutes:
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Meeting minutes for City
Council and standing committees: Sustainable Resources (formerly Finance & Administration);
Public Infrastructure, Environment & Sustainability; Public Safety & Community Health; and Urban Development.
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Reports:
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Regular reports of pending
claims and payments; pending payroll and payment; and
miscellaneous reports placed on file.
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Special Meeting Notices:
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Notices issued to notify the
media and public of meetings held outside the regularly
scheduled meeting time.
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FIN:
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City Budget:
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Adopted City Budgets.
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LGL:
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Appeals:
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All appeals on file. Generally,
an appeal to City Council of a Hearing Examiner decision.
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Elections:
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Information regarding municipal
elections.
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Initiative
Petitions/Referendums:
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Initiative
Petitions/Referendums filed and subsequent City Council action.
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Mayor/Council Files:
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Information gathered regarding
each Mayoral and City Council position. Contains oath of office.
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Policy & Procedure:
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City policies and procedures
and Mayoral executive orders.
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SERS Election:
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Annual Spokane Employees'
Retirement System election of a member to the Board of Administration.
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OPR:
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Agenda Contracts:
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Contracts requiring City
Council action.
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Allocation Contracts:
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Contracts generated by a prior
City Council action approving funding to be disbursed among several
organizations.
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Interlocal - Agenda:
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Contracts with other
governmental entities requiring City Council action.
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Interlocal - Minor:
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Contracts with other
governmental entities in which the net expense/revenue falls under a
legally-mandated amount not requiring City Council action.
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Lease - Agenda:
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Property leases requiring City
Council action.
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Lease - Minor:
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Property leases in which the
net expense/revenue falls under a legally-mandated amount not requiring
City Council action.
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Minor Contracts:
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Contracts in which the net
expense/revenue falls under a legally-mandated amount not requiring City
Council action.
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Parks Board Actions:
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Contracts requiring Park Board
action.
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Real Estate:
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Real Estate documents. This includes Historic Preservation documents,
Purchase & Sale Agreements, Deeds, Easements, etc.
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ORD:
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Ordinances:
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All Ordinances.
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PLN: (Note: Documents stored here are for historical purposes, new documents are not being added)
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Annexations:
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Annexation master files. May
not contain related Ordinances and Resolutions.
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Plats:
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General description of plat.
Does not contain actual plat, hard copy of which is on file.
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PRO: (Note: Documents stored here are for historical purposes, new documents are not being added)
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ENG/LID Projects:
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Engineering Projects.
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Plans & Programs:
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Comprehensive plans such as:
Sewer Program, Shorelines Master Plan, Stormwater Management Plan, Street
Program, Water Program.
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Street Actions:
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Older Street Vacation files.
Newer street vacation files are retained in the Ordinance and Resolution
files.
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RES:
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Resolutions:
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All Resolutions.
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